Privacy policy.

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

 2. Who controls the data?

The Of One Accord secretary is the data controller, who retains the details of choir members.

 3. How do we process your personal data?

The secretary on behalf of the Of One Accord Committee complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

 We use your personal data for the following purposes: -

  • To administer membership records;

  • To maintain our own accounts and records (including the processing of gift aid applications);

  • To inform you of news, events, activities and concerts;

 4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and concerts

  • Processing is necessary for carrying out legal obligations in relation to Gift Aid

  • Processing is carried out provided: -

    1 - the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

2 - there is no disclosure to a third party without consent.

 5. Sharing your personal data?

The data will not be shared with any other organisation. Additional details of people who Gift Aid their subscription are confidential and remain with the Treasurer. This privacy statement also covers email addresses.

 6. How long do we keep your personal data?
Specifically, we retain data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate. 

7. Your rights and your personal data 

 You have the following rights with respect to your personal data: -

  • The right to request that the secretary/treasurer corrects any personal data if it is found to be inaccurate or out of date; 

  • The right to request your personal data is erased where it is no longer necessary for the secretary/treasurer to retain such data;

  • The right to withdraw your consent to the processing at any time.